School Policies

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Admissions Policy and Procedure

Preamble

Applications for admission to Msgr.Felicien Mubiligi Catholic TSS must be made to the School Director by the parent(s)/guardian(s) of the learner. The school director shall admit any learner provided he/she is satisfied that the learner meets the admission criteria below, that in general terms the appropriate standard of attainment has been met, and that the learner will be amenable to school discipline as applied at Msgr.Felicien Mubiligi Catholic TSS, and display levels of behavior and self-discipline such that s/he is likely to help create, maintain and enhance rather than disrupt an orderly and disciplined school environment, the teaching process of the school, or the learning of other learners. Msgr.Felicien Mubiligi Catholic TSS aims to provide an environment where race, culture, religion and economic standing are not an impediment to the access of, or progress, in any aspect of school life.

No pupil who qualifies for admission according to the admission requirements outlined below will be refused admission on grounds of race, culture, religious belief or financial circumstance.  This shall apply within the parameters that Msgr.Felicien Mubiligi Catholic TSS is a designated school for boys and girls where the medium of instruction is English.

It is regarded as unreasonable to disrupt family relationships by arbitrarily splitting the schooling of siblings. In the absence of telling and objective reasons related to the applicant why this should not happen, an applicant who, at the time of making application has a direct sibling enrolled in the school, will receive consideration when it comes to placement.

All applicants and their parent(s)/guardian(s) must consult the School’s Prospectus (brochure) with special note of the following:

  • School’s Code of Conduct
  • School Rules
  • School Uniform Requirements
  • Deviation from School Uniform Policy
  • Procedures, Rights and Responsibilities
  • Substance Abuse Policy
  • Policy in relation to Bullying
  • Social Media and Cellphone Policies
  • Information with respect to Financial Assistance

The following criteria apply for admission:

  • The precise application of the admission criteria shall remain within the discretion of the School Governing Body.
  • There will be no admission tests written by applicants.
  • Proof of scholastic achievement and current grade must be provided for academic planning reasons, i.e. a copy of the most recent report.
  • The learner is obliged to comply with the School Rules, the Code of Conduct and other Policies listed above and contained in the Prospectus.
  • A record of the learner’s Code of Conduct from the previous school may be requested prior to acceptance.
  • A person who wishes to attend Msgr.Felicien Mubiligi Catholic TSS for the first time at the beginning of any given school year must apply at the school on the date published on the admission letter or obtained from the school’s Admission Secretary.
  • Late applications will be considered only under exceptional and special circumstances.
  • Admission will not normally be granted to pupils entering Senior Four
  • If an applicant has siblings at the school or has direct family members as alumni, these factors may be taken into consideration during the admissions process.
  • A proven record by the applicant in one or more fields of sound discipline, leadership, academics, sport, arts, culture and community service should be stated in the application.
  • The school will not normally accept a learner from outside the area naturally served by the school if acceptance of such a learner would result in the exclusion of the learner from the full school programme where travel makes it impossible to participate in the extra-curricular activities of the school.

Administration of the Admissions Policy

In order to achieve the foregoing, should the school be oversubscribed, the measures listed below will be implemented during the management of the enrolment process.

  • Please be reminded that the precise application of the admission criteria shall remain within the discretion of the School Governing Body.
  • A closing date for applications will be set within the time frame of the Rwanda Education Board (REB) policy.
  • Applications received by the closing date will be given preference over late applications.
  • The capacity of the school to provide adequately for the educational needs of the applicant (including but not limited to the language needs and other special needs) will be considered before offering a place to a learner. This will be considered in order not to jeopardize the academic interests of the learner.
  • Initial applications will be processed and a response forwarded to parent(s)/guardian(s).
  • Applicants who are not successful will be informed of reason(s) in writing.
  • Only after the applications received by the closing date have been dealt with, will the school consider late applications and then only if there are still places available in the school.

In considering applications, a potential learner will in the first instance be expected to:

  • Convince the school that s/he is able to cope academically with the specific pressures and unique demands of the school, and it will be a condition of final acceptance that an applicant must have passed the grade immediately below the grade into which admission is sought.
  • Want to be educated in a co-educational school environment, be supportive of the Ethos of the school and be willing to contribute in the critical areas of school life, i.e. academically as well as in sport, culture, societies and/or service.

Anti-Bullying Policy

Definition

Bullying is aggressive behaviour arising from a deliberate intent to cause physical or psychological distress to others.

Forms of Bullying

Bullying includes but is not necessarily limited to actions or activities such as:

  • Social banter
  • Hurtful teasing
  • Aggressive body language
  • Pushing and shoving
  • Malicious gossip
  • Racist comments
  • Exclusion
  • Extortion
  • Telephone, cellphone and internet abuse
  • Damage to the personal or allocated property of an individual (e.g. his/her school desk or locker)
  • Physical violence
  • Cyberbullying:

Harassment

  • This involves frequently sending a cruel or threatening message to a person’s e-mail account or cell phone.

Denigration

  • This involves sending or posting malicious gossip or rumours about a person to damage his/her reputation or friendships.  It also includes posting or sending digitally altered photographs of someone to others, particularly pictures that portray the victim in a sexualised or harmful way.
  • Impersonation or identity theft
  • This occurs when someone breaks into someone else’s e-mail or social networking account and poses as the person sending messages or other information or pictures online in a bid to damage the victim’s reputation and friendships or to get the victim into trouble or danger.

Outing

  • This involves sharing someone’s secrets or embarrassing information or images online with people whom the information was never intended to be shared.

Cyber stalking

  • This involves threats of harm or intimidation through repeated online harassment and threats.

Happy slapping

  • Involves incidents where people walk up to someone and slaps them, while another captures the violence using a cell phone camera.

The School’s Stand on Bullying

  • Msgr. Felicien Mubiligi catholic TSS has a reputation for being a friendly and spirited school. Within this context it is accepted that there will a certain amount of physical interaction, a jockeying for position, a creation of a ‘pecking order’ and even some normal banter which will be seen as ‘fun’ by the perpetrators.  Great care needs to be exercised to ensure that this physicality, jockeying and play do not overstep the bounds of acceptability and degenerate into bullying.
  • Against this framework the school is committed to taking all reasonable steps necessary for minimising all forms of harassment.
  • It needs all in the school community to work together to ensure that everyone feels safe and ‘at home’ in the school.
  • Teachers and senior pupils have to work actively at being role models.
  • The school regards bullying as a Level 3/4 offence in terms of its Code of Conduct and will respond to all proven incidents of bullying on the basis of ‘zero tolerance’.

Specific Actions to Underpin the School’s Stand on Bullying

  • The school has systems of pastoral care and reporting which will react immediately when bullying is reported.
  • Not only will the school support victims of bullying, but will also provide education and remedial support for the bully/perpertrator in order to prevent recurrences of incidents of bullying.
  • Such support will be additional to, and not instead of, punitive action where such action is warranted.
  • The school will constantly review its values and responses in this regard, and also its attitude to what constitutes bullying.

Failure to abide by this Policy, as with other Policies at Msgr. Felicien Mubiligi catholic TSS, may result in disciplinary action as described in the school’s Code of Conduct and School Rules.

Attendance and Punctuality

Regular school attendance is essential to the learner’s academic progress.   All learners are required to attend school regularly and to be on time for classes in order to benefit academically and to develop habits of punctuality, self-discipline and responsibility. Classes start at 07:00 Hours and end at 16:30 Hours unless otherwise stated by school administration

The School will co-operate with parent(s)/guardian(s) at every opportunity.  The administration, staff and counselling departments will work with the learner in co-operation with the parent(s)/guardian(s) to solve problems that lead to poor attendance.  However, we recognise that the family, and in the final analysis, the learner, must assume the responsibility for regular school attendance.

Unless otherwise stated, the appropriate school uniform must be worn at school and on school business. There are a number of evenings or Saturday occasions when learners are expected to support a school activity and may be required to attend in school uniform.

It is expected that learners will arrive at school on time and that lateness will be the exception.

Code of Conduct

Preamble

The Msgr. Felicien Mubiligi Catholic TSS Code of Conduct is linked to the School’s Rules, Regulations and Procedures. All members of the School are presumed to be aware of and are required to adhere to the Code of Conduct and the Rules, Regulations and Procedures. The purpose of these documents is to provide a framework for the orderly, safe and beneficial schooling environment of all members of the School.

The School’s Mission Statement encapsulates the essence of the type of school environment we want for our School. This environment aims at providing students with skills to take a leadership role in civil society as worthy, self-disciplined, morally responsible members.

Scope

The Code of Conduct must be adhered to:

  • on the School Property before, during and after school hours
  • at all official School events, both within and outside regular school hours
  • in any situation, on or off School Property, where the student is recognisable as a Msgr. Felicien Mubiligi Catholic TSS student

Areas addressed by the Code of Conduct include:

  • Absenteeism
  • Cheating
  • Discrimination
  • Disrespect – for property (theft, vandalism, etc)
  • Disrespect – for authority (insolence, defiance, etc)
  • General misbehaviour
  • Intimidation
  • Initiation
  • Misrepresentation of the facts (lying, forgery, etc)
  • Physical / verbal abuse
  • Punctuality
  • Safety and security
  • Substance Abuse
  • Transgression of School Rules
  • Uniform and appearance (hair, jewellery, make-up, nails, etc)

Misconduct

  • No written set of rules can cover all situations. There are therefore times when students are expected to act sensibly according to approved codes of behaviour.
  • In the event of misconduct, remedial/disciplinary action may be taken against a student. In order to ensure the consistent application of such action, misconduct has been categorised under various levels, according to seriousness.

The nature of the remedial/disciplinary action will depend on the level of the misconduct:

Level 1 (Minor Misconduct)

Consequences

The relevant person in authority will deal with Level 1 Misconduct immediately. Discipline will be administered by the person in authority and could typically be a verbal reprimand and/or the allocation of an appropriate task e.g. meaningful written work, tidying up the classroom, litter clean up, etc.

Misconduct

Level 1 Misconduct includes, but is not limited to:

  • General misbehaviour on the School premises (Assembly, Classroom, Playground, etc)
  • Out of bounds
  • Late-coming
  • Uniform / ID transgressions
  • Grooming (hair; shaving; jewellery; make-up; nails)
  • Littering
  • Defiance – failure to carry out an instruction
  • Discrimination – racial/gender/religious (minor)
  • Disrespect for authority, adult or peer
  • Crude language / behaviour
  • Non-stipulated misdemeanours at this level

Level 2 (Serious Misconduct)

Consequences

Level 2 Misconduct will be dealt with formally by the person in authority. Corrective action could typically involve counselling (where appropriate) and/or appropriate disciplinary action such as detention, etc.

Misconduct:

Level 2 Misconduct includes, but is not limited to:

  • Repeated Level 1 transgressions
  • Transgression of school rules
  • Failure to submit absentee notes
  • Inappropriate physical contact between students
  • Writing on school property, equipment or books
  • Serious grooming / uniform default
  • Truancy – bunking periods or detention
  • Refusal to identify oneself to appropriate authority
  • Non-stipulated misdemeanours at this level

Level 3 (More Serious Misconduct)

Consequences:

Level 3 Misconduct will be escalated to and dealt with by the School Director/Deputy Director or could involve a Governing Body hearing. The misconduct will be recorded in writing in the discipline office. Corrective action could include parent(s)/guardian(s) involvement, counselling (where appropriate) and/or appropriate formal discipline such as extended detention, community service, etc.

Misconduct:

Level 3 Misconduct includes, but is not limited to:

  • Repeated Level 2 transgressions
  • Fighting
  • Smoking and/or possession of cigarettes/tobacco/matches/lighter/association with smoker(s) at school or in uniform or at a school function
  • “Supporting smoking by association”
  • Leaving school without permission
  • Physical intimidation
  • Initiation
  • Defacing school property
  • Accommodating unauthorised persons on the School grounds
  • Petty theft
  • Misrepresentation of the facts
  • Serious discrimination – racial/gender/religious
  • Non-stipulated misdemeanours at this level

Level 4 (Very Serious Misconduct)

Consequences:

Level 4 Misconduct will be dealt with at the highest level within the School i.e. Deputy Principal, Principal and/or Board of Governors. Corrective action could involve counselling (where appropriate) and discipline could involve a formal disciplinary hearing with consequent suspension or expulsion.

Misconduct:

Level 4 Misconduct includes, but is not limited to:

  • Repeated Level 3 transgressions
  • Premeditated fighting, assault and battery
  • Vandalism resulting in serious damage
  • Cheating in an examination/test
  • Forging signatures / writing own letter / impersonation
  • Possession of a dangerous weapon
  • Swearing at an educator
  • Sexual harassment of educators, adults, peers
  • Substance abuse and/or possession of drugs, alcohol, etc.
  • Non-stipulated misdemeanours at this level

Level 5 (Criminal Acts – Violates School Code + Law)

Level 5 Misconduct relates to criminal acts and repeated serious violations of the School Code. Misconduct will be escalated to the appropriate authorities in conjunction with the Department of Education. In addition, the School would reserve the right to implement Level 4 consequences.

Drug and Substance Abuse Policy

The Government of Rwanda, declares all schools drug free zones. This means no substance abuse, possession of illegal drugs on school premises or being at school under the influence of alcohol or illegal drugs is allowed.

Substance abuse / illegal drugs means any unlawful, intoxicating or stupefying substances, these include tobacco, alcohol, prescription drugs, dagga and other hard drugs.

Substance abuse is prohibited and severe action will be taken against perpetrators. However, those who admit to having problems with substance abuse, will be helped and counselling will be made available.

If a learner has in his / her possession any of the above mentioned at school, on a school outing or is identified as a Msgr.Felicien Mubiligi Catholic TSS learner, that learner will be punished, even more so if he / she is under the influence of alcohol or drugs.

1. Purpose and Scope

The aim of this policy is to encourage all learners to abstain from using any drugs (other than those which are medically prescribed), including alcohol and tobacco. This document should be given to each learner and his / her parents / guardians are required to sign it as acknowledgement that they have read and understood it, and that they have agreed to abide by its policy.

2. Position

The school does not tolerate:

  • the use or possession of any illegal or prohibited substance;
  • the possession of drug-related equipment such as cigarette papers, pipes,
  • matches, lighters, bottle ends, foils or other;
  • performance enhancing drugs;
  • the inappropriate use of solvents, inhalants, aerosols and similar agents;
  • the consumption of alcohol and the smoking of tobacco.

If any learner is involved in dealing or selling any of the above mentioned substances, action will be taken either through the police or a disciplinary hearing.

The school will respond to substance abuse with serious punishments, but also with a humanitarian view. Our approach will be one of prevention education. The school undertakes to educate (through guidance lessons, life skills) to inform (using outside speakers, exhibitions) and to guide and support (counselling, peer-counselling).

3. Procedure

Anybody found in possession of or using any of these substances either on school property, or when in school uniform, or when under the supervision of the school, or attending school-related functions including sport outings, tours and social events, will be subject to the following procedure:

  • The learner will be required to have a drug test administered.
  • If a learner tests positive for a substance use, the learner will first be interviewed by senior school management or the school counsellor to determine the nature and extent of the learner’s involvement with drugs (casual experimentation / habitual use / dependence / dealing, etc.) and determine the appropriate response.
  • The learner’s parents will be informed of the alleged involvement and will be required to attend a meeting at the school with the Principal, senior staff management, and a School Governing Body representative.

On the basis of the meeting, the school will take the necessary action:

  • Inform the parents of a pending disciplinary hearing.
  • Disciplinary action against the learner may follow if, in the opinion of the hearing, this is warranted by the nature of the learner’s involvement with drugs. The results of such disciplinary action may include the provision of support, including counselling, to a range of punishments which may include recommendation for expulsion.

Please Note!

  • Drug testing and searches will be done when substance abuse or the possession of illegal substances is suspected.
  • In the case of illegal substances, the matter will be reported to the nearest Rwanda National Police station.
  • Dealing in drugs or involving others in their use will normally result in a recommendation that the pupil be expelled from the school.

4. Prescription drugs

The school needs to be informed if any leaner needs to bring prescription drugs to school. Learners are not allowed to bring more than one day’s dose to school.

5. Addiction, treatment and help

The school understands that addiction is a medical problem. Any learner who asks for or is identified as needing assistance in coping with drug use, will be expected to attend appropriate counselling.

This will be done in consultation with the parent(s) / guardian(s) and any cost incurred shall be paid by the learner’s parent(s) / guardian(s).

Learners who experience problems with substance abuse or related matters, learners who need help and ask for it, will be treated in confidence and will not be discriminated against in any way. Learners who have voluntarily gone to rehabilitation or attended drug education programs will be allowed to return to school with certain conditions. Part of being helped / counselled will include signing an agreement / contract and agreeing to random testing.

The drug policy is for the benefit of all parties concerned. The aim of the policy is to assist, educate and guide learners, and to help those who want to be helped or who need help.The school will assist in the rehabilitation efforts of learners.

Policy For The Handing In Of Assignments

This policy is written to ensure that all staff and learners adhere to the same procedure and have the same expectations when work is handed in, collected, delivered to the school and marked.

This procedure is to be adhered to by all learners, in the interest of fairness for all. This policy also ensures that learners know and understand what is expected of them and that the act of meeting deadlines, is a good one, for preparation for future use in the work place.

It is therefore a requirement that all staff follow the procedure below:

  • Give set dates to learners at the start of each term for assignments / tests etc.
  • Adhere to set dates unless it is absolutely necessary to change a date. The change of date notification must be written on the board and learners must regularly be reminded of this change.
  • When collecting work, learners must indicate by signature and date at the time of handing the work in. These records must be kept in the teacher’s mark book or the teacher’s portfolio.

The following will apply if work is not handed in on time:

  • 25% off on first day late – parent(s)/guardian(s) to be notified.
  • 50% off on the second day late – parent(s)/guardian(s) to be notified.
  • 0 (zero) on the third day – intervention to be sent to parent(s)/guardian(s) informing them of 0 mark.
  • All staff are to adhere to this procedure mentioned above.
  • When a pupil receives a zero for not handing in work on time, then an intervention form must be sent home. parent(s)/guardian(s) must also be notified that such a form is being sent home for signing.
  • This form must be placed in the pupil’s portfolio in the place of the missing assignment.
  • Teachers must follow up with parent(s)/guardian(s) if the intervention form has not been returned by the third day.
  • All portfolios must be kept in the classroom, preferably in a locked cupboard.
  • All marked work, when returned to pupils, must be placed immediately in the pupil’s portfolio.
  • No portfolios may be taken home unless specifically requested by the parent(s)/guardian(s). Parent(s)/Guardian(s) are however invited to view portfolios at Parent/Guardian Evenings.

Quality of Work When Handed in for Marking

  • No shoddy or untidy work will be accepted.
  • All work must be dated, and have the learner’s name and class written on it.
  • All work must have a heading.
  • All pages must be stapled together.
  • The instruction sheet as well as the rubric must be attached to the work.
  • NO plagiarism will be tolerated. The learner will receive zero if there is evidence that copying has taken place.
  • Parent(s)/Guardian(s) must be informed of this irregularity.

Policy On Attendance And Absenteeism

Latecomers

Latecomers must report to Secretary’s office. A late note will be issued to the learner who must show this to the relevant subject teacher in that lesson of arrival. The subject teacher in that lesson must indicate the date and time of arrival in class and sign the late note. The learner must hand the note to the Dean of Studies at the end of the day. The Dean of Studies will complete the daily Class Register accordingly.

Absenteeism

  • When a learner is absent, a note explaining why the learner was absent must be handed to the Dean of Studies immediately upon return to school.
  • The absentee letter will be filed by the teacher in the class register file.
  • Parent(s)/Guardian(s) may call or email the Dean of Studies the reason for the absence.
  • A medical certificate must be provided if a learner misses a standardized test, an examination or a test contributing to the year mark, the certificate must state the actual dates on which the learner was absent.

Cancellation of a Learner’s Record in a Class Register

  • Cancellation of a learner’s record in a class register is an administrative action, not a disciplinary action. It is not the same as suspension or expulsion.

A learner’s record in a class register may be cancelled for one of the following reasons:

    • Exemption from compulsory school attendance.
    • Expulsion.
    • Transfer to another school.
    • Registration for home education.
    • Continuous absence.
    • Notification by a parent(s)/guardian(s) that the learner will not return to school; or
    • Death of the learner.
  • If a learner is absent from school for 10 consecutive school days the Dean of Studies or Director must make reasonable attempts to ascertain from the learner’s parent(s)/guardian(s) whether the learner has been withdrawn from the school. If the learner has been withdrawn, or if no valid reason for absence is given, or if the principal is unable to make contact with the parent(s)/guardian(s) or the learner, the Director must cancel the learner’s record in the class register on grounds of continuous absence.
  • A female learner’s record may not be cancelled on the grounds that she is pregnant or has given birth.

When a learner’s record is cancelled, the Director must in writing:

  • inform the parent(s)/guardian(s) and the Dean of Studies of the date of and the reason for the cancellation;
  • if the learner is of compulsory school-going age, inform the district office of the date of and reason for the cancellation.
  • If a learner’s record has been cancelled and the learner is later readmitted to the school, the school administrator must make a new entry for the learner in the class register.

Valid Reasons for Absence

  • Physical or psychological illness, for which a School Director may require communication from the parent(s)/guardian(s) that the learner is unable to attend school or written confirmation by a registered medical practitioner if the illness lasts longer than three days.
  • Giving birth, subject to written confirmation by a registered medical practitioner or registered midwife.
  • Religious or cultural observances approved by the Government of Rwanda and Rwanda Education Board.
  • Death of a family member.
  • Appointment at court, social services or other official agency, for which a principal may require documentary proof.
  • Suspension by the School.
  • Acts of nature (that is, events that are beyond human control).
  • Exceptional circumstances for which, in the view of the School Directorl, a temporary absence from school is in the best interest of the learner or was unavoidable.
  • Absence without a valid reason is unacceptable and will be followed up promptly.

Illness at School

  • If a learner is feeling ill, he or she must report to the teacher in-charge of student affairs where the illness complaint will be recorded. A form must be completed by the teachers of the lessons being missed by the learner and once that has been completed, the students class head will sign the form.
  • The learner will then report to Secretary’s Office, hand the form in and his or her parent(s)/guardian(s) will be contacted to take the learner home.
  • If the learner is desperately ill, the discipline deputy will sign the form and the parent(s)/guardian(s) will be contacted immediately.

Truancy

Truancy is a serious offence and will be dealt with severely as a level 2 offence in accordance with the Msgr.Felicien Mubiligi Catholic TSS Code of Conduct for learners. If a learner does not report for morning registration, the parent(s)/guardian(s) will be contacted informing the parent(s)/guardian(s) of the absence from registration. It is the responsibility of the subject teacher or substitute teacher to check for and report acts of truancy.

The Class Register

The class register is a daily record of attendance of learners at lines, where roll-call will be taken by the student class head at 07:00 and 12:00 each day.

Procedures

A number of unwritten procedures apply from time to time.  These are always announced and explained at the School. All regulations are subject to annual revision.

Communication

All communication with the School, except in cases of an emergency, should be during school hours.  Members of staff may be interviewed only by appointment.

Uniform

Please refer to the specified section in the website or Prospectus/brochure (click here).

Illness

  • A register is kept by the secretary.
  • Pupils will not normally be allowed to remain in the sickbay during school hours.  If the condition is serious, the secretary will telephone the parent(s)/guardian(s).
  • Pupils who are ill in the morning before school should not attend classes.
  • A medical certificate must be provided if a pupil misses a standardized test, an examination or a test contributing to the Year Mark. Actual dates must be specified.
  • A pupil must not be sent to school on an examination/test day unless the child can remain for the full school day.  Pupils may not come to write an examination/test and then leave, or come just in time for the examination/test.  If a pupil is too ill to stay the whole day, there is an obvious risk of infection to other pupils.  No special venues can be provided.  A medical certificate must specify actual dates.
  • When a child misses an examination or standardized test for medical reasons, other procedures for marks are applicable.

Textbooks and Stationery

In keeping with the Ethos of the School, we expect all books to be appropriately covered. Textbooks provided in the school library are the property of the school. Any book lost or defaced will be paid for by the parent(s)/guardian(s).

Computers and other ICT hardware

All laptops/computers given to the students at the start of the academic year are properties of the school, this implies also all hardware that is used during undertaking of practical sessions are all school property. Should a student damage any of these properties, their parent(s)/guardian(s) should replace them with the same exact model damaged or lost.

Latecomers

Pupils who arrive late must report to the Secretary’s Office. parent(s)/guardian(s) of pupils who are late will be notified by phone and three consecutive late arrivals will result in a suspension.

Visitors to the School

  • Pupils may not see visitors (e.g. boyfriends/girlfriends) during school hours.
  • Parent(s)/Guardian(s) who wish to consult with teachers must do so either at one of the parent(s)/guardian(s)/Teacher Meetings, or may make an appointment with the teacher.
  • Anyone visiting the School must report at the School Secretary’s office immediately upon entering the building before meeting with the teacher.

Accidents and Emergencies

  • Parent(s)/Guardian(s) are contacted immediately.  The School may not refer a child to a doctor or a hospital until arrangements are made by the parent(s)/guardian(s).  If the parent(s)/guardian(s) cannot be contacted, the School will refer the child to the family doctor, the nearest doctor, or the Casualty Section at the nearest hospital.
  • Please ensure that the secretary is informed of changes of address and telephone numbers.

First Day

  • All new Senior Four pupils have an Orientation Program of one week starting the day prior to the official start of the first term.
  • This period will be used to train the new students on the school rules, time table, expectations, school anthem and how to use the computers that will be given to them.
  • All pupils enrolling during the year must report at Secretary’s Office on their arrival.

Correspondence

All written communication with the School should have the parent(s)/guardian(s) name and contact telephone numbers printed below the signature.  The learner’s name, grade and class must be indicated.

Absence

Absence can only be condoned for medical reasons or urgent private affairs.  Phone calls are appreciated, but a letter explaining the circumstances must be provided not later than the day on which the pupil returns to school.  The note must stipulate name, register class the period of absence and reason(s) for absence.

Absence from school for study purposes prior to or during tests and/or examinations is NOT allowed.

School Rules

As with any organisation, it is necessary to have a set of rules and regulations in order that all are able to co-operate and interact beneficially.

A formal set of rules and regulations is usually unnecessary for the majority of our learners who conduct themselves sensibly and in a manner that is mutually advantageous.  However, there are learners who need the guidance of rules and regulations and instructions.

A number of unwritten procedures apply from time to time.  These are always announced and explained at the School.  All rules are subject to annual revision.

We are satisfied that all our rules, regulations and instructions are educationally based and as such we expect all learners to co-operate with ALL of them.

Any learner organising, planning, or being involved in a contravention of Regulations and Rules, will face the appropriate consequences.

Participation in the School Programme

  • A learner shall participate in the educational programs as prescribed by the Rwanda Education Board and the School and Workforce Development Authority, unless exemption has been granted.
  • When a learner has joined a co-curricular school activity, he/she shall fulfil his/her obligations and carry out his/her responsibilities in that connection, unless he/she is granted exemption by the principal/teacher for the duration of the season.  As a Msgr.Felicien Mubiligi Catholic TSS learner participating in a sport offered by Msgr.Felicien Mubiligi Catholic TSS, your first loyalty is towards your school.
  • Learners may not enter school premises before or after school hours, or use any of the School’s facilities and equipment, including those for sport, before or after school hours without permission.
  • Appropriate action will be taken in the case of conduct that discredits the School in any way in the eyes of the community and the greater community.
  • Hitchhiking while in school uniform is not allowed.

Appearance

Learners’ general appearance directly influences the way in which a school is perceived in terms of the norms and standards advocated and upheld by that institution.  It creates an undeniable sense of entity within the School context and contributes positively towards issues such as discipline, orderliness and goal-orientated academic and sport achievement.

Boys’ Hair

Hair must at all times be neat.  This means that it should not bunch at the back of the head or above the ears, but must be shaped and evenly graded.

Hair must be clear of the collar and may not terminate in a point.

Length:

  • Hair from any part of the head may not cover any part of the ear.
  • Hair must be above the eyebrows, even when combed forward.
  • Inappropriately short styles are not acceptable.
  • Hair must be evenly graded.
  • Sideburns may reach no longer than halfway down the ear.  Fashionable hairstyles or any hairstyles likely to cause comment/distraction are unacceptable within the School context.
  • No excessive colouring of hair that looks unnatural will be allowed.

Girls’ Hair

  • Hair must be clear of the collar.
  • Fashionable hairstyles or any hairstyles likely to cause comment/distraction are unacceptable within the School context.
  • No excessive colouring of hair that looks unnatural will be allowed.

Adornments

  • Jewellery, with the exception of standard watches, will not be allowed.
  • Medic-alert discs may be worn.
  • No nose rings/studs, tongue bolts, eyebrow studs/rings, retainers or other visible piercings are allowed.
  • No visible tattoos are permitted.

Girls may not:

  • use make-up (this includes base)
  • use coloured nail polish, or grow their nails longer than their fingertips

No exceptions will be made for any learners involved in modelling.

Bounds and Behaviour

  • Learners are restricted to certain areas.
  • No unsupervised ball games are allowed during breaks and before school.
  • Bullying in any form (verbal, physical, group, cyber, other) is forbidden.
  • Learners may not remain in the passages during breaks or before school, unless they have special permission.  If it rains, they are permitted on the ground and second floors only.
  • Where a learner damages school property (e.g. breaking a window), he/she will be expected to pay for the repairs and must report such damage to Secretary’s Office or to one of the Deputy Principals.
  • Fighting is prohibited and will be punished.
  • The front foyer/compound is out of bounds during school hours.
  • Curtains and the projection screen are not to be touched or adjusted by learners, unless authorized to do so by the teacher in charge.

Classrooms

Learners may not remain in classrooms before or after school or during breaks without the permission of a teacher.  Learners who are found writing on or scratching on doors, tables or chairs will be punished. All apparatus and furniture must be treated with respect.

Library

  • Bookbags and cases must be placed in the designated areas.
  • No eating or drinking will be allowed.
  • Reasonable silence is expected.
  • No students is allowed to take a textbook or any library material without registering with the teacher in charge of the library
  • Should a student damage a book or loose it, the same copy should be refunded not later than 5 days after reporting that incident.

Computer Labs

  • Students should not carry any computer out of classroom unless given permission by teacher.
  • Students should not install or uninstall any software unless authorized by teacher,
  • students should not watch any videos, play any music or watch any digital content unless its of educational purposes or under the supervision of a teacher.
  • Should a student damage a computer or any of it’s peripherals, the same exact type and model should be replaced utmost 5 days after reporting.
  • Students are not allowed to take any hardware that’s used for practical classes
  • Students are not allowed to eat or drink in computer labs,

Sport

  • Sports Practices and Matches
  • Those who commit themselves to play for a team may not absent themselves from practice or matches without permission.  The correct uniform must be worn at all times.
  • Learners who commit themselves to a sport are expected to honor that commitment for the full season.  This involves attending all practices, fixtures and meetings including those held during the examination and test weeks.
  • Learners are expected to be punctual and correctly attired for all games and matches.

Telephones

  • The public telephone may be used only during the breaks, before, or after school by request by School Secretary
  • No student is allowed to bring telephones in school premises, should any be got, its taken from student

Litter

  • Learners are encouraged to keep the buildings and grounds free from litter.  Litter must be placed in the receptacles provided.
  • Where recycling receptacles are provided, learners are expected to use these facilities.
  • Quads, passages, verandahs and fields must be free of litter at all times.

Displays of Affection

Public display of behaviour such as kissing, embracing, holding hands or other indiscreet behaviour violates the norms of good taste and, as such, is unacceptable.  Consequences will follow for such inappropriate public displays.

Initiation

No form of initiation is allowed.

School-Sponsored Activities

The School Rules apply to all school-sponsored activities such as school bus transportation, tours, trips, dances, meetings etc.

Off-Campus Behaviour

No learner shall in any manner bring the name of the School into disrepute.

  • Behaviour on buses and in public places must be such that no inconvenience is caused to others.  The School has the right to take action whenever a learner is wearing the School uniform or part of it and his/her behaviour is such that it will bring the School’s name into disrepute.
  • This will also apply when learners are not in uniform, but are in school parties or groups where they may be readily identified as pupils of the School.
  • The School reserves the right to take action against learners who attend private parties or gatherings and by their behaviour bring the School’s name into disrepute.
  • Appropriate action will be taken in the case of conduct that discredits the School in the eyes of the community and greater community.

Health and Safety: General Duties of Learners

Every pupil shall:

  • Take reasonable care for the health and safety of himself and of other persons who may be affected by his acts or omissions;
  • Not obstruct any staff member in the carrying out of their duties;
  • Carry out any lawful order given to him, and obey the health and safety rules and procedures laid down by the Principal or by anyone authorized thereto by the Principal, in the interest of health or safety;
  • If any situation which is unsafe or unhealthy comes to his attention, as soon as possible report such situation to the Principal or to a member of staff, as the case may be, who shall report it within twenty-four hours;
  • If he is involved in any incident which may affect his health or which has caused an injury to himself, report such incident to the Principal or to a member of staff as soon as possible, but not later than the end of the particular school day during which the incident occurred, unless the circumstances were such that the reporting of the incident was not possible, in which case he shall report the incident within twenty-four hours;
  • Not intentionally or recklessly interfere with or misuse anything that is provided in the interest of health or safety e.g. fire extinguishers.
  • All learners need to be aware of all uneven surfaces, drain coverings and wet floors;
  • If learners encounter a stranger on the school grounds during the school hours, they must notify reception/ staff member immediately.

(Note:    All masculine pronouns are applicable to girls as well. No gender discrimination is intended.)

Announcements

Pupils are expected to listen attentively to all announcements and respond appropriately.

Fireworks

Being in possession of or discharging fireworks on the school premises is prohibited.

Circular

A circular is issued every Thursday to every pupil during the school terms.  These circulars are sent home electronically and appear on our website every Friday.  Hard copies are given to learners who do not have access to the internet.

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